This document describes the preservation plan for audio content in the York University Digital Library. Most of the audio content content is from the Sound and Moving Image Library and the Clara Thomas Archives and Special Collections. The preservation plan for audio content follows from policies and practices described in the Digital Preservation Strategic Plan and the Digital Preservation Implementation Plan. This document explains practical steps that York University Libraries takes to preserve the intellectual content of audio in digital format. It outlines the basic tools, methods, and standards used for the long-term preservation of audio content.
For the preservation of audio content, York University Libraries require WAV or FLAC versions of the content, and descriptive metadata. During the ingest process, derivatives are created for streaming. York University Libraries continuously monitors developments in file formats to determine if and when formats require migration (see Environmental Monitoring of Preservation Formats).
Audio SIPs (see Definition of SIP) generally consist of a WAV or FLAC file, and an associated MODS descriptive metadata file.
Analysis on Ingest
Upon ingest, every file in the repository is subject to identification of its file format and validation using FITS. The output of the FITS identification and validation processes are recorded to a techincal metadata datastream (TECHMD_FITS) that is associated with the object in the repository.
York University Libraries do not ingest files that are not referenced (either as part of a representation or as associated datastreams) in the associated metadata. As the SIP is retained, these files can later be ingested if necessary.
There is no format normailziation if the submitted object is a WAV or FLAC.
When necessary, York University Libraries crosswalk descriptive metadata from MODS to Dublin Core. The repository creates preservation metadata for each file. The preservation level, explained in the Digital Preservation Implementation Plan, is applied to each file upon ingest and recorded in the preservation metadata for each file.
For the Full Preservation level for audio, currently the acceptable formats are WAV and FLAC. Audio submissions may be MP3 format, however they will be preserved at the Bit-level Preservation level.
Adapted from and inspired by:
- OCUL's Scholars Portal "Collection Policy".